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How to Create a Basic Businesses Disaster Recovery Plan in 4 Steps

Loss of data is a common problem for businesses. Fortunately, it’s a problem that can easily be avoided with the correct preparation. While devastating amounts of data can be lost during catastrophes like hurricanes, terrorist attacks, fires and floods – it doesn’t take such large events to cause a business to lose important data. It can be as simple as dropping a laptop to the floor, or a power surge that results in burning out a storage device. If you don’t have your crucial data backed up, even a small situation can turn into a disaster. That’s when having a business disaster recovery plan can help.

If you still think natural disasters are the leading causes of data loss – and that the chances of it happening to you are pretty slim, take a look at the results from a study by Strategic Research Corporation of the leading causes of business continuity and disaster recovery incidents:

  • Hardware Failures (servers, switches, disk drives, etc) – 44%.
  • Human Error (mistakes in configurations, wrong commands issued, etc) 32%
  • Software Errors (operating systems, driver incompatibility, etc)14%
  • Viruses and Security Breach (unprotected systems are always at risk) 7%
  • Natural Disasters 3%

Establishing a disaster recovery plan can be done in the following four steps:

1) Take a potential risk inventory. Make a list of every potential cause of data loss and the solutions to each. Your list should include losses that won’t affect the business very much, and those that would shut the business down temporarily or permanently. Information Technology experts can assist you with creating the potential risk inventory – as they will have the knowledge and experience to identify possibilities that you are not likely to think of but need to plan for all the same. These IT experts will also be able discuss preventative solutions to guard against each type of potential data loss.

2) Rate each of your potential data loss situations. How likely is it for each of the items on your risk inventory to occur? Rating them in order of importance and likeliness to occur will help you determine where to focus your disaster recovery plan efforts.

3) Develop your disaster recovery plan. Go through each of your potential risks and their solutions, and determine how long it would take you to recover from the loss of data for each risk. Could your business be offline for 24 hours? A week? Depending on the nature of your business, being offline for even just 24 hours could result in your losing customers to your competition. Look at ways to reduce the length of time it would take you to recover from each type of data loss risk.

4) Put your disaster recovery plan to the test. Once you’ve created your plan of action for recovering lost data, you should test your solutions. A disaster recovery plan is just a plan until it can be tested and proven.

Click here to learn how Cortland Computer Services can create a business disaster recovery plan for you with our Disaster Recovery and Business Continuity Services for your business in Middlesex, NJ and surrounding cities.

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Computer Backup Solutions – All Systems Go?

The subject of computer backup solutions has always been a topic of importance when it comes to preserving the data on your computer. These days there are more options available to you in this arena, which can be both a help and a hindrance. On one hand, having more options is helpful because better solutions have been brought to the marketplace from which you can now choose to fit your needs. A hindrance exists in that the multitude of choices might scare off users and cause them to avoid the issue altogether, which can have a disastrous ending.

It does not have to be complicated nor time consuming, so there is no good reason not to tackle backing up your computer.

The Philosophy

We all know that backing up can preserve the information that is stored on your computer, but how far do you take your backup philosophy? It depends on what you can ‘afford’ to lose.

To one computer user, just backing up periodically will suffice. The thought here is that if you lose your data, you can restore it apart from your operating system, and the time that this takes is not a critical consideration. Many home users fall into this category. It makes sense as long as you are not dependent upon your computer for time-sensitive applications and tasks and/or for accessing and retrieving data relative to finances, etc.

To another user this philosophy is not enough. Those who depend on their data and computer for more than just casual personal computing understand that if a hard drive fails, their business is down until they can get it back up and running again. Home users who store irreplaceable photographs and home video on their computers will also fall into this category. A more comprehensive backup plan is recommended to help recover from disasters in a timely fashion.

Computer Backup Solutions Options

There are several ways to tackle backups of your important data:

Built-in operating system options. Microsoft Windows operating systems provide built-in back up capabilities that allows you to back up your documents or files onto external media. Beginning with Windows XP and its Automated System Recovery feature, each successive Microsoft desktop operating system includes the capability to help recover your entire hard drive if necessary. These backup solutions are reliable and provide a built-in way for you to back up your data without having to buy an additional program to do so.

Manual copying onto external devices. You can always resort to the old stand-by method of backing up by manually copying your data onto an external hard drive, USB memory stick or other external device such as a recordable CD, DVD or even a floppy drive if you have one. This is cumbersome, but if you do not have a lot of files, it may be an acceptable solution for you. The pitfalls with this method are that if you have multiple files, you have to make sure you get all of them, and you may need numerous target media to save all of your files to.

Online options for backing up over the Internet. The newest option in computer data backup solutions is provided by online companies that enable backup and restoration of your documents and files over an encrypted high-speed Internet connection to any PC. A small background application backs up and transfers your files to a hosted storage area in a remote datacenter when your computer is idle; however, this is not a comprehensive disaster recovery solution for your entire hard drive. This solution works best when targeted at protecting individual files and documents on a PC or a Mac, and is generally a subscription-based service for which you pay a monthly fee for use.

Making an image of your hard drive. This is a more comprehensive backup and disaster recovery solution generally performed by technically savvy computer users. This option includes using 3rd-party programs to make an image of your entire hard drive, which can then be “re-imaged” in case of catastrophic failure to a new hard drive, providing a hard drive disaster recovery plan. Using this solution, within a short period of time, you can be back up and running with ALL of your documents, settings, programs and EVERYTHING intact, as if the disaster never occurred.

The way to determine the best solution to fit your needs is to ask yourself how soon you need to be back up and running after encountering a disaster, and how much you are willing to pay. If you can wait several days, then a computer back up program might be right for you. If you need your data files immediately, and you have a second computer that you can copy them to, then an online solution might be the best way to go. Or finally, if your business depends upon your computer and its applications and data, then you must have a more comprehensive solution.

Click here to learn how Cortland Computer Services can help you protect your critical business data with our Remote Data Backup and Storage Solutions for your business in Middlesex, NJ and surrounding cities.

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